10 Maternity Leave "Out Of Office" Email Templates
- teena980
- Oct 20, 2023
- 1 min read
Becoming a parent is an exciting and transformative journey, and it comes with the need for some time away from the workplace. Whether you're preparing to welcome a new member to your family or supporting a colleague during this significant life event, crafting the perfect maternity leave "out of office" email is crucial. It's a way to ensure smooth communication while allowing you to fully embrace this special time.
To make it even easier, we've compiled 10 email templates for various scenarios, from basic announcements to detailed messages and even some with a personal touch. These templates will help you or your colleagues maintain professionalism and ensure that work responsibilities continue smoothly during maternity leave.
Template 1: Announcing Early
Subject: Preparing to welcome [baby's name]
Hello,
I'm delighted to share that [baby's name] is arriving to bring more joy to your family. Hence, I'll be out of office, starting [departure date] taking care of my newborn.
During this time, if you have any important questions or matters to discuss, please contact my colleague [name of colleague] at [colleague’s email].
For urgent matters, I can be contacted. Otherwise, [colleague's name] will be glad to help you. 😊
Best regards,
[Your Name]
Template 2: In advance, but without details
Subject: Absent Notice
Hello,
Please note that I will be absent from [date of departure] to [date of return]. During this period, please contact [colleague's name] at [collegue's email address].
Thank you for your understanding.
Best regards,
[Your Name]
Template 3: Maternity Leave with Birth Announcement
Subject: Maternity Leave & Exciting News
Hello,
I hope you're doing well.
I'm thrilled to announce my maternity leave and introduce you to my newest family member, [baby's name]! 🥰
I'll be away until [return date], savoring these precious moments. While I may not be able to respond promptly, you can contact [colleague's name] at [colleague's email address] for urgent matters.
Best wishes,
[Your Name]
Template 4: Basic Maternity Leave Announcement
Subject: Out of Office - Maternity Leave Hello, I am currently on maternity leave and will not be available until [return date]. During this time, I may have limited access to email. For any urgent matters, please contact [colleague's name] at [colleague's email address]. Thank you for your understanding. Best regards, [Your Name]
Template 5: Detailed Maternity Leave Announcement
Subject: Maternity Leave Out of Office Notification
Hello,
I'm excited to share that I'm currently on maternity leave, cherishing some precious moments with my newborn, [newborn's name]. During this time, I'll be out of the office until [return date]. While I'll try to check my email periodically, my response may be delayed.
For any urgent matters, please contact [colleague's name] at [colleague's email address].
Thank you for your understanding.
Warm regards,
[Your Name]
Template 6: Limited Access Maternity Leave Notice
Subject: Limited Access During Maternity Leave
Hello,
I'm thrilled to announce that I'm on maternity leave, spending time with my new baby. I'll be away from work until [return date].
If your matter is urgent, please contact [colleague's name] at [colleague's email address].
Thank you for your patience.
Best wishes,
[Your Name]
Template 7: Extended Maternity Leave Announcement
Subject: Extended Maternity Leave - Out of Office
Hello,
I hope this message finds you well.
I am on an extended maternity leave and will be away until [return date]. I may have limited access to my email during this time, so there may be delays in my response.
If you require immediate assistance, please reach out to [colleague's name] at [colleague's email address].
Thank you for your patience.
Best regards,
[Your Name]
Template 8: Extended Maternity Leave with Project Status Update
Subject: Extended Maternity Leave & Project Status
Hello,
I'm currently on an extended maternity leave and won't be available until [return date]. For any project-related queries, please reach out to [colleague's name] at [colleague's email address].
Here's a brief status update on ongoing projects:
[Provide a status update for your projects]
Thank you for your understanding.
Best regards,
[Your Name]
Template 9: Funny I
Subject: New full time job
Hello there,
Thank you for contacting me. I'm currently in a new full time job: being mother 🥰
[Colleague's name] will assist you during my maternity leave. [He/she] is available at [ colleague's email address].
Happy to see you again in [return date].
Best wishes,
[Your name]
Template 10: Funny II
Subject: Baby on Board - I'm Outta Here!
Hello,
Surprise! I'm not just away from the office; I'm on a mission to discover the secrets of diaper-changing and sleepless nights! Yep, you guessed it – I'm on maternity leave!
During my adventure, which will last until [return date], I'll be "managing" a tiny human who believes that 3 AM is the perfect time to have a party.
Now, while I may be immersed in the world of baby babble and baby bottles, you can still reach out to [colleague's name] at [colleague's email address] for any work-related black holes you might encounter.
I'll be back in the office and ready to rejoin the ranks of productive on [return date], assuming I've survived the diaper wars.
Thanks for your understanding and wish me luck and some good vibes!
Cheers,
[Your Name]
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